A shared notes app that keeps home, work, and family separate

The mess of shared lists over text threads

Most shared lists do not live in a real shared notes app — they live in a text thread. Someone messages "we're out of milk," someone else replies "and dog food," and three screens later the actual list is buried under photos, reactions, and a conversation about something else entirely. By the time you are at the shop, you are scrolling back through days of messages trying to reconstruct what you were supposed to buy.

The same thing happens with chores, weekend plans, and quick work to-dos. Everyone is adding items in different places — one person in Messages, one in a notes app on their own phone, one just saying it out loud in the kitchen — so nobody has the full picture. Items get added twice, or forgotten, or done twice because two people both thought it was their job.

The core problem is that there is no single shared place that everyone can add to easily and see clearly. A group chat is for talking, not for keeping a list, and a private notes app only helps the one person it lives on. What you actually want is one shared space that the whole household or team can drop things into, without it turning into an argument about where the list even is.

What Shared Spaces are

Shared Spaces are VoiceBrain's answer to that mess. A space is a separate place for a group of people and the things they capture together. You might have a Home space, a Work space, and a Family space, each with its own people and its own contents, so the grocery list does not sit next to your work reminders.

Everyone in a space can capture into it, and everything they add is sorted automatically into a Task, a Note, a Reminder, or an Event. So when someone says "buy milk," it lands as a task; when someone says "soccer practice moved to Saturday at ten," it lands as an event. The whole group sees the same organised space instead of a wall of raw messages.

Because each space is kept separate, switching contexts is clean. Home stays Home, Work stays Work, and family logistics stay in the family space. You are not mixing a client to-do into the shopping list, and you are not scrolling past chore reminders when you are trying to focus at work.

How invites work

Adding people to a space is done with a link. You create a space, share the invite link with the people you want in it, and they join — a partner, the whole family, or a small work team. There is no complicated setup and no account juggling to get everyone into the same place.

Once someone has joined a space, they can capture into it just like you can. Every person can add by voice, in one tap, from wherever they are, and it all flows into the same shared space. The list stays in one spot instead of being scattered across everyone's private phones and separate chat threads.

Your private captures stay private

Sharing a space does not mean sharing everything. Your personal captures stay private to you. The stray idea you speak into your watch on a walk, the reminder to book a dentist appointment, the note to yourself about a gift — those stay in your own private space and are not visible to the people you share a grocery list with.

This is the part that makes Shared Spaces comfortable to use. You do not have to think twice before capturing something personal, because it never leaks into a shared space. You choose what goes where: everyday things for the group go into the shared space, and everything else stays yours. Private stays private.

Real examples: family, couples, and work

A family space works well as a single home base for groceries and chores. Whoever notices the coffee running low just says so into their phone or Apple Watch, and it becomes a task in the shared space; whoever is at the shop sees the full, current list. Chores can be captured the same way, so the household runs off one shared list instead of a dozen half-remembered ones.

A couple's space is a lightweight place for plans and shared logistics. "Dinner with friends Friday at eight" becomes an event, "book train tickets" becomes a task, "we liked that little Italian place near the park" becomes a note. Both people can add from their own phone in one tap, so plans stop living in a scroll of back-and-forth messages.

A work team can use a space for fast quick-capture. During a meeting or on the way out of one, anyone on the team can speak a follow-up and it lands in the shared space as a task or reminder, sorted automatically. It is a way to catch the small action items that usually evaporate the moment the meeting ends — without pulling everyone into yet another heavyweight project tool.

Captured by voice, in one tap

The reason a shared space actually stays up to date is that adding to it takes one tap. You capture by voice — from your Apple Watch, the Action button, the Lock Screen, or by asking Siri — and VoiceBrain turns what you said into a text entry and files it in the right space. There is no opening an app, finding the list, and typing while you are mid-stride or carrying shopping bags.

That low effort is what keeps a shared list honest. When adding an item is as quick as saying one sentence, people actually do it in the moment, instead of meaning to add it later and forgetting. Everything lands sorted into a task, note, reminder, or event, so the shared space stays organised on its own rather than becoming another dumping ground.

Built to keep your data private

VoiceBrain is designed to hold as little of your data as possible. Voice recordings are automatically deleted after 7 days — the app only needs the text to work — and your entries are stored on servers in the European Union. There are no third-party trackers and no advertising networks, and your data is not sold.

You stay in control: you can delete your account and all associated data directly from the app, and you can sign in with Sign in with Apple instead of handing over extra personal details. Shared or personal, your captures are treated the same way — kept minimal, kept in the EU, and kept yours.